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Association Officers

  • President - Bernadette Pipczynski Wyman
  • Vice-President - Connie Paulson Mieczkowski
  • Recording Secretary - Kathy Tudryn
  • Treasurer - Janine Thomas Giles
  • Permanent Secretary - Louise Moczulewski Olbris
  • Membership Committee - Sandy Lesko Pipczynski, Kate Carney Isles, Vicki Bell

BY-LAWS

The Alumni Association of Hopkins Academy
Hadley, Massachusetts

ARTICLE I

Name:
This Association shall be called The Alumni Association of Hopkins Academy.

ARTICLE II

Purpose:
To provide alumni stewardship for the extraordinary heritage of Hopkins Academy, which, founded in 1664, is one of the oldest continuous institutions of learning in the United States.

ARTICLE III

Membership:
Member: Any person who has graduated from Hopkins Academy is eligible to become a member of this Association.

Associate Member: Any person who has attended Hopkins Academy, grades 7-12, for one year or more, but who has not received a diploma may become an Associate Member of this Association entitled to all membership privileges excepting that of holding office.

Honorary Member: An honorary member shall be anyone who did not graduate from Hopkins Academy that the Executive Committee desires to recognize for such membership. The nomination of honorary membership shall be voted on by the Association at its annual meeting. All present and former administrators/faculty members of the Academy are deemed honorary members of the Association.

ARTICLE IV

Officers:
The officers of the Association shall include a President, Vice-President, Secretary, Treasurer and Permanent Secretary. All officers except the Permanent Secretary shall be elected for a term of at least one year; the Permanent Secretary being appointed for a five year term. After serving at least one year as Vice-President, the Vice-President shall be nominated as President.

ARTICLE V

Executive Committee:
All elected officers shall make up the Executive Committee. It shall be the duty of the Executive Committee to have general charge and supervision over all Association activities. The Executive Committee shall appoint the Permanent Secretary and fill any vacancies that may occur on its Committee between Annual Meetings of the Association. The Executive Committee shall appoint the Membership Committee. It shall be the duty of the Executive Committee to make suitable provisions for regular meetings of the Association and to call an Annual Meeting. It shall also have power to call a meeting of the Committee or Association at any time, to make provisions for social or literary entertainment, and to advance the interest and welfare of the Association in any way which it may deem best. The Executive Committee shall meet quarterly each year and three members shall constitute a quorum.

ARTICLE VI

Duties of the President:
It shall be the duty of the President to preside at all meetings of the Executive Board and the Association and to perform all the duties generally required of such an officer. This includes appointing sub-committees as needed to carry out the business of the Association.

ARTICLE VII

Duties of the Vice President:
In the absence of the President, the Vice-President shall perform the duties of the President.

ARTICLE VIII

Duties of the Secretary:
It shall be the duty of the Secretary to keep the minutes of all meetings of the Executive Committee and of the Association, to give due notice to members of any meetings to be held, and to perform all duties generally required of a Secretary. In the absence of the President and Vice-President, it shall be the duty of the secretary to occupy the chair and to perform such duties as belong to the President.

ARTICLE IX

Duties of the Treasurer:
The Treasurer shall receive all dues and monies collected for Association purposes, deposit and maintain appropriate financial records of such and disburse expenditures approved by the Executive Committee. The Treasurer shall present annually to the Executive Committee and the Association, a formal report of the current financial condition of the Association.

ARTICLE X

Duties of the Permanent Secretary:
It shall be the responsibility of this officer to serve as historian for the Association and to oversee the Membership Committee.

ARTICLE XI

Duties of the Membership Committee:
The Membership Committee shall consist of three members appointed by the Executive Committee. The duties of the Membership Committee shall be to recruit new members to the Association, to keep the data base current and to maintain a website.

ARTICLE XIII

Election of Officers:
A Nominating Committee of three members shall be appointed by the President each year. The duty of this committee is to present a slate of officers to the Annual Meeting of the Association for their ratification.

ARTICLE XIV

Annual Membership Dues:
Dues: The Executive Committee shall determine each year the sum that the Treasurer shall collect from each member to meet the necessary expenses of the Association. This figure shall be presented to the Annual Meeting for ratification. Any member or associate member who fails to pay the annual dues for two consecutive years shall not be entitled to receive the communications of the Association or to vote at its meetings. Such persons shall be placed on an inactive list until such time as they rejoin by paying the current annual dues.

For five years following graduation, members shall be assessed one-half of the amount of the annual dues. Upon reaching a 50th year of graduation, members will no longer be assessed annual dues.

Life Members: Any member who shall pay to the Association the amount determined by the Executive Committee and approved by the Association as the appropriate amount for life membership shall become a Life Member of the Association and shall no longer be assessed annual dues.

Honorary Members: Honorary members shall not be assessed annual dues.

ARTICLE XV

No article of this constitution can be laid aside after adoption, except by a two-thirds vote of those attending the Annual Meeting.

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